New Business Start Ups

There are few things more exciting to an entrepreneur than getting ready to set up his first office for his brand new business. He carefully scouts for the best possible location, works out a lease deal with the building owner, and then signs on the dotted line. Signing the lease contract can feel like the end of an exciting adventure, but it is really only the beginning.

When a new business start-up gets prepared to populate an office space, there are several things to take into consideration. Some of the more important considerations include:

  • Budget
  • Layout
  • Staff Needs

For example, you may have done a quick look at the space before signing the lease and thought that it would be the perfect size for your needs. But when you actually start to plan the layout, you find that space is at a premium.

There are several steps to planning the ideal office space for the new business start-up and each entrepreneur should take the time to carefully plan the use of his office space before moving anything in.

Office Equipment

What kind of office equipment will you need? Most small start-ups can get by with a fax machine, laser printer, and copier. The truly efficient entrepreneurs will take the extra step and get an all-in-one office machine that does all of these functions, plus scanning as well. But that is not the end of your office equipment needs.

Your company will have computers and you may even have a need for a server room to accommodate any centralized networking equipment you may use. Other office equipment to consider would be break room equipment, storage shelves, and presentation equipment for the conference and meeting rooms.

Conference And Meeting Rooms

Your company will want a separate place to hold meetings and present information to visitors. No matter how contemporary you try to be with the layout of your office, you will always need a conference or meeting room that is separate from the rest of the office.

Cubicles

When a company is just starting out, it probably will not be necessary to invest in cubicles. Small companies often thrive on an open floor plan with desks that do not have barriers around them. But keep the growth of the company in mind when you plan staff space in your floor plan.

You may not need cubicles in the beginning, but a growing office gets noisy and it can be hard to deliver premium customer service when your employees cannot hear your customers over the phone. You can create a layout for cubicles, but the actual cubicles themselves can wait until they are absolutely needed.

Shared Work Areas

One good way to share space in a new start-up office is to use shared work areas. For example, if you have field staff that will need to come into the office once in a while to get work done or submit field paperwork, then that field staff will need a place to work. But it is unnecessary and inefficient to create a space for each field staff member. Create a shared work area that has everything field staff would need and save space as well as resources.

Arranging By Department

The more office layout planning a start-up does when it first opens for business, the easier it will be to grow over time. One good idea when creating the layout of a new office is to arrange things by department instead of trying to keep everyone in a group.

When your start-up begins, you may only have four of five staff members. But each staff member will need space to establish the needs of their departments. As those departments grow, you do not want to have to keep rearranging the office to accommodate growth. Plan ahead and make sure that your office layout is grouped by departments and it will make future growth that much easier.

A new business start-up has a lot of things to consider as it plans out its new office space. The more comprehensive the initial plans are, the better it will be for the company in the long run. Take the time to make sure that all of your office equipment and departmental needs are accounted for as you piece together the exciting start to your new business.