Setting Up Your Office Checklist
Moving into a new office space can be a hectic process that is only made more chaotic by the sheer number of things you need to take into consideration before and during the move. After all, there are a lot of things that offices need in order to operate smoothly and at peak efficiency. The specifics involved with setting up an office will vary from business to business, but there are a few things that all businesses need to take care of no matter what. Keeping track of these things is imperative to the seamless transition of your operations to a new location.
Find and Contact Utility Providers
Finding utility providers should be the first step that you take when it comes time to set up a new business location. Offices cannot function without basic utilities such as water, electricity, heating, cooling and Internet connectivity. In some states with regulated utilities, this process can be as simple as picking up the phone and calling any utility provider in your area. In states with deregulated utilities, you will have to find out which specific utility companies own the lines that run to your office. This can require a lot of work on your part, which is why many business owners in states with deregulated utilities make use of concierge services for this process.
Hire a Qualified Moving Team
You may need to have your furniture moved around quite a lot to get it where you need it to be. You also need to be sure that everything is put together and in good working order before you open for business. Using a qualified moving team for this process can drastically cut down on the time it takes to set up your office, meaning it's a necessity.
Organize Employees by Department
When you do set up your office, be sure to organize your employees by department. This means grouping desks or workstations in clusters that define the specific type of business being conducted in that spot. This is important because it allows supervisors to more easily oversee the work being done. It also helps to establish an efficient flow of information throughout the workday. Also, knowing where your major employee clusters are going to be can help you to more accurately develop your internal networking system.
Check Electronic Connections for Safety
Electronics are a common theme in business today, and the need to be constantly checked for safety and efficiency. If your business is making use of extension cables or surge protectors, it's imperative that you set these up and check them over before business even starts. If you don't do your due diligence on this and a fire starts, then this can be bad news for you and the future of the business. This is a simple, fast process that doesn't take much time. It can also give you a better overall understanding of how your business uses power so you can think of ways to make that more efficient.
Check that Internal Networking is Set Up
Your internal networking setup is an important part of keeping your business functioning smoothly and efficiently. Internal networks are redundant, closed-loop networks that businesses use for things like communications and data storage. Your networking setup should take the layout of your business in mind and provide necessary access clusters near the areas with the greatest workstation density. It is very important for business owners to have an internal network set up before opening the office for business. Without one, all interoffice communications need to go through the Internet. Depending on the size of your office, this can cause your connection to slow to a crawl.
Part of setting up your office includes setting up liability protections and insurance. You want to have an inspector go through your office before it opens to pinpoint any liability or safety issues for employees. Once he or she tells you where these issues are, you can promptly fix them and remove the issue. Also, getting insurance to cover damages incurred by employees while on the job can be important. Even more important is insurance to protect against client damages in the event a visiting client trips and falls in your office during a meeting.
It is a Deliberate and Thoughtful Process
Starting a business takes a lot of work and it requires business owners to keep a number of things in mind. Setting up an office to make it ready for business is just a natural extension of this. To make sure that the office will run smoothly once operations begin, it's imperative for you to take some common-sense steps toward setting an office up properly. A little extra care taken early on can eliminate a whole range of potential problems going forward into the future.